Customer Portal
Live jobs, quotes, tracking, invoices and PODs in one place.
Portal account awaiting customer link
Your login is active, but an administrator still needs to link it to your company record.
Active Deliveries
Current and upcoming StratoFreight movements.
Quotes
Review pricing and accept or decline sent quotes.
Request a Quote
Send the route and cargo details directly to StratoFreight Operations.
Invoices
Invoice status and printable customer copies.
| Invoice | Job | Total | Due | Status |
|---|
Job History
Delivered and completed movements.
StratoFreight Driver
StratoFreight Control Room
Live operational picture across jobs, damage exceptions and driver SOS alerts.
Live Operations
Highest priority and nearest deadlines shown first.
Recent Jobs
| Job | Customer | Route | Status | Driver | Value |
|---|
Daily Dispatch Planning
Plan jobs by date, assign drivers and vehicles, and catch clashes before dispatch.
Dispatch Board
Times use the job collection and required delivery window.
Driver Shifts
Vehicle Defects
Live Operations & Dispatch
Exact office GPS, active movements, dispatch status and operational alerts in one view.
Fleet Map
Office-only exact vehicle positions from driver GPS.
Operations Alerts
Items that may need dispatch attention.
Dispatch Board
Active work grouped by current operational stage.
Create Job
Creates a permanent cloud job record.
Jobs
All authorised users see the same cloud records.
| Job | Customer | Route | Cargo | Status | Driver | Value |
|---|
Journey Status
Operational Control
Priority, delivery deadline and current ETA.
📍 Customer Live Tracking
Share a privacy-safe tracking link with the customer. Exact driver GPS is never exposed.
Customer location is rounded and displayed as an approximate area. No driver name, phone, evidence, pricing or exact coordinates.
Job Details
Chain of Custody
Full custody history is retained here. Scroll inside this panel to view older events.
Commercial / Job Profitability
Internal commercial view. Not visible to Driver or Customer accounts.
Condition / Damage Reports
Cargo condition, damage and other exceptions linked permanently to this job.
Collection Proof
Complete each photo category before leaving collection. You can take multiple photos in every category.
Collection photos
Delivery Proof / POD
Photograph the cargo at handover, then record who accepted it and obtain their signature.
The person accepting the cargo should sign inside the box below.
Delivery photos
Saved signature
Finance
Job Profitability
Revenue, direct costs and actual recorded margin by job.
Commercial Performance
Click a job to open its full cost breakdown.
| Job | Customer | Revenue | Receipt Costs | Direct Costs | Total Cost | Profit | Margin | Target |
|---|
Cost Mix
Commercial Alerts
Fleet Cost Intelligence
Running costs, fuel efficiency, profitability and maintenance planning across the fleet.
Vehicle Performance
Commercial and efficiency view by vehicle.
| Vehicle | Revenue | Recorded Cost | Profit | Cost / Mile | Fuel MPG | Fixed / Mo | Jobs |
|---|
Cost Mix
Where recorded fleet spend is going.
Maintenance & Compliance Planner
MOT, insurance, service and mileage-based maintenance warnings.
Fleet Recommendations
Simple operational prompts based on recorded fleet data.
Fleet & Workforce
Vehicles, drivers, subcontractors and compliance readiness.
Add Vehicle
Add Subcontractor
Fleet
Vehicle availability and compliance.
| Registration | Vehicle | Payload | Status | MOT | Insurance | Service | Driver | GPS |
|---|
Compliance Alerts
Driver Availability
Drivers
Licence, ADR and availability records.
| Name | Phone | Availability | Licence Expiry | ADR | ADR Expiry | Current Job |
|---|
Subcontractors
Approved external transport capacity.
| Company | Contact | Vehicle Types | Status | Insurance | Operator Licence | Rate |
|---|
Vehicle
Vehicle Details
Latest GPS
Add Running Cost / Fuel
Maintenance Log
Cost History
Maintenance History
Driver Profile
Sales & Quotes
Customer records, portal access and quote workflow.
Add Customer
Link Customer Portal Login
Invite the user as role Customer in Admin first, then link that login to the correct customer company.
Quote Requests & Sent Quotes
Price customer requests, send quotes and monitor responses.
Create & Send Quote
Create a proactive quote for an existing customer.
Notifications Centre
Operational alerts, queued customer updates and actions that need attention.
Operational Notifications
System-generated activity and alerts.
Customer Update Queue
Automatically prepared when shipment status changes.
Compliance, Alerts & Audit Trail
Fleet/driver expiry monitoring, private compliance documents and immutable operational history.
Automated Compliance Alerts
Generated from current vehicle, driver, subcontractor and document expiry data.
Upload Compliance Document
Compliance Document Register
Private files with expiry dates and linked assets/people.
Audit Trail
Who changed what and when across jobs, vehicles, costs, receipts, invoices, users and compliance records.
Receipts & Accounting
Review driver expenses, link costs to vehicles/jobs and prepare official accounting sync.
Receipt Review Queue
Driver submissions stay separate until approved.
Accounting Connection
Receipt and invoice records are Xero-ready. The live OAuth connection requires a Xero app Client ID / Client Secret configured server-side.
Invoice Accounting Links
Official accounting status for Strato invoices.
| Invoice | Job | Customer | Total | Accounting | External ID |
|---|
Add Direct Job Cost
Start Shift
Pre-Use Vehicle Check
🆘 Driver SOS
Condition / Damage Report
Capture Receipt
Admin
Invite staff and control access to StratoFreight Logistics Control.
Invite User
The user receives an email invitation and is added to your Strato workspace with the selected role.
Role Guide
Invoice & Company Settings
Saved once and automatically applied to every StratoFreight invoice.
Emergency Operations
Set the manager the Driver SOS button should call.
Users & Access
Disable access immediately or change a user's role.
| Name | Role | Access | Added | Actions |
|---|
Documents
Generated from the cloud job record.